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Behind the Plan

Episode 5: Information, Knowledge & Learning

The OnePlan event and venue planning platform for Paris 2024 has data at its heart. All sport, venue and event information is easily accessible and managed within the platform, ensuring a single source of truth for the planning of The Olympic and Paralympic Games Paris 2024.

We spoke with Kévin Martel, Manager of Games Knowledge and Data at Paris 2024, to gain insights into how OnePlan is facilitating the work of the Information, Knowledge and Learning (IKL) functional area.

Empowering the Information, Knowledge, and Learning (IKL) Team at Paris 2024

The IKL department’s purpose is to facilitate access to all Paris 2024 related data for the Organizing Committee and its stakeholders. It is responsible for collecting data and knowledge from the entire Paris 2024 project as well as from previous Olympic and Paralympic Games, to empower the planning of this summer’s events.

Their mission is to make this information easily accessible to all stakeholders, ensuring that an intellectual legacy is left after Paris 2024 for future organizing committees. The IKL department plays a crucial role in preserving and sharing valuable insights and lessons learned, contributing to the continuous improvement of the Olympic Games.

“It’s really easy to navigate in OnePlan and dig into key facts. The user interface is very appealing and boosts user adoption.”

Kévin Martel
Sport Services Coordinator
Paris 2024

The IKL team uses OnePlan to create a single source of truth, visualizing data on sports, competition schedules, venues, stakeholders, and key numbers related to Paris 2024. OnePlan’s user-friendly dashboard presents essential facts and figures, ensuring that the Organizing Committee and its delivery partners have a unified reference point. By doing so, it improves cross-departmental collaboration and ensures efficient interdependencies between planning processes.

OnePlan as the ‘single source of truth’ for Paris 2024 planning

One of the most significant benefits of OnePlan is how it powers cross-team collaboration. Tracking every beat of the huge amount of data for Paris 2024, Kévin Martel says: “With OnePlan, having a single source of truth allows us to align the planning assumptions of internal and external stakeholders, improve cross-department collaboration, and ensure efficient interdependencies between planning processes.”

This alignment saves time, reduces the need for site visits, and ensures all critical data is readily available and consistent. The single source of truth provided by OnePlan is instrumental in improving collaboration and preventing the creation of isolated, potentially conflicting data sources.

One of the standout features of OnePlan is its ease of navigation and appealing user interface. Kévin notes, “It’s really easy to navigate in OnePlan and dig into key facts. The user interface is very appealing and boosts user adoption.”

Overcoming Planning Challenges and Enhancing Collaboration with Data

One of the biggest challenges faced by the IKL team is ensuring everyone understands the importance of maintaining consistent, up-to-date, and easily accessible planning data. Kévin states, “Our biggest challenge as the OCOG central team is to make sure everyone realizes the fundamental importance of ensuring that planning data is consistent, up-to-date, and easily accessible. This is key to ensure that the planning data is shared within the Organizing Committee and to avoid everyone building their own database and ending up planning on inconsistent assumptions.”

OnePlan enhances collaboration by ensuring that all departments and stakeholders work from the same set of information. In total, there are 46 different functional areas using OnePlan to plan the venues, events and sports of Paris 2024. This unified approach fosters better communication and coordination across the entire committee, improving overall efficiency and effectiveness in planning and executing the events.

Data-Driven Planning Success

In Q2 2024, all Paris 2024 functional areas combined placed 48,142 objects in OnePlan. That includes in the same period over 10,000 items by the Accreditation department, which specifies the movement and allowance of people with varying accreditation rights into different zones inside and outside venues.

The data that Kévin and his team manage and track in OnePlan covers many other functional areas including Transport, Food and Beverage and TV broadcast. The People Management (PEM) team is using OnePlan extensively for ‘dot planning’ to place workforce, contractors and volunteers in position. In total, there will be 4,500 staff, 45,000 volunteers and 100,000+ contractors for Paris 2024.

This level of detailed and comprehensive planning across multiple functional areas of The Olympic and Paralympic Games Paris 2024 shows the critical role that OnePlan plays in facilitating successful mega event management. Thanks to OnePlan, one functional area has seen 80% time saved. Tasks that used to take five hours with standard tools now take just one hour with OnePlan. The work that Kévin and the IKL team does to manage this data in OnePlan plays a significant contribution to planning a successful Olympic and Paralympic Games – for Paris 2024 and beyond.